How to Encrypt and Decrypt Files with InfoFind

What is Encryption?

For an overview on what encryption is and how it works please view the support topic: What is Encryption and Decryption.

Opening the Encryption Form

You can access this the Encryption Form from the menu [Files]->[File Encryption] or you can also access the Encryption Form the side panel on the left side of InfoFind under [Files]->[Encrypt/Decrypt Files].

InfoFind File Encryption  InfoFind File Encryption

Selecting Files

Use the Folder Tree on the left to navigate to the folders containing the files you want to encrypt, or you can also type in the name of the folder in the address bar and then click the [Go] button. When you see a folder or file that you want to encrypt from the list on top click on it to add it to the list at the bottom. Any file or folder in the bottom list will be encrypted or decrypted. If you add a folder, then all files in that folder and its subfolders will be encrypted. To Remove a selected file or folder select an item in the list and click [Clear Selected] or double-click on the item. To remove all items click [Clear All].

InfoFind File Encryption

Entering a Password

To enter a password, select the options tab and then enter the password and/or pin in the [Password/Pin] textboxes and [Confirm Password/Pin] textboxes. Anything can be entered for the password however the pin must be entered as a numeric value of any length and allows for negative and decimal numbers. You need to enter the password/pin twice to make sure that you entered the correct password/pin. Once you have entered the password/pin you can start encrypting the files by clicking the [Encrypt] button. To decrypted file that are already encrypted you would click the [Decrypt] button after you have entered your password and/or pin combination.

InfoFind File Encryption

Advanced Options

InfoFind allows for a lot of control over how the files are encrypted with the advanced options. In the screen above you see the button labeled [Advanced >>]. When you click this button additional controls will appear on the screen as shown below. Each time you close and reopen the Encryption Form InfoFind will remember these options so that you don't have to set them up each time. Below is a list of each option and what it does:
  • Copy Files to New Location: If you select this option then and files and folders that you encrypt will be copied to the new folder. Folders will have their directory structure preserved when copying to a new location as well. If you leave this blank then files will be encrypted and decrypted in the location where they exists.
  • Encrypt Folder Names:If you select this option then Folder Names will be Encrypted. This option is selected by default.
  • Encrypt File Names:If you select this option then File Names will be Encrypted. This option is selected by default.
  • File Dates: You have the option of keeping the existing File Date Modified and Date Created or having a new one created when the file is processed. By default InfoFind keeps the same file dates.
  • Overwrite Existing Files:If this option is unchecked then InfoFind will not overwrite existing files. For example, if you encrypt the file [document1.doc], but an encrypted version [document1.doc.enc] already exists then InfoFind will let you know that it cannot encrypt the file because a decrypted version already exists. By default InfoFind will not overwrite any files.
  • What to do with the processed file:You have three options (Keep File, Delete File, and Shred File). If you select Keep File then existing files will not be deleted when the are processed. Delete File simply deletes the file from your computer. Shred File overwrites the file so that it can never be recovered. If the option Shred File is selected then InfoFind takes longer to process each file since they have to be overwritten several times.
  • List File Signature in Report:This option will display the File Signature in the Report. When this option is selected it takes longer to process each file because InfoFind has to calculate this.
  • File Format:When InfoFind encrypts a file it adds some information to the beginning of the file to know that it is a file encrypted by InfoFind. And InfoFind includes on option to save the file signature in the file header. This is done so that InfoFind knows if it successfully decrypted the file or not. You can not include this information in the encrypted file by unselecting these options.

InfoFind File Encryption

Encrypting Files

After you have added the files you want to process and entered your password, click the [Encrypt] or [Decrypt] button to process the files. Before the files are processed you will be given a confirmation message will the number of files and folders to encrypt or decrypt.

InfoFind File Encryption

While InfoFind is encrypting the files you can pause or cancel the program at any time by click the buttons in the bottom right hand corner. Once InfoFind starts processing the files it displays the second tab and provides the current status and how long it will take to finish.

InfoFind File Encryption

Results

After InfoFind is finished encrypting or decrypting the files and folders, it will display a summary report detailing every action that occurred. The list report at the top can be exported to Excel by clicking [Excel Report] and the text report on the bottom can be displayed in Word by clicking [Word Report]. To view a report for a single file, select the file on the list and then on the reports panel in the bottom left click [Selected]. To see the summary report again click [All Files].

InfoFind File Encryption

Encrypting from the File Viewer

You can also easily encrypt single files from the file viewer. When you see a file you want o encrypt or decrypt right-click on the file and then select [Encrypt/Decrypt File]. A small form will be displayed with a few options to allow you to encrypt or decrypt the file. Just like the bigger form you can pause or cancel the processing at any time.

InfoFind File Encryption

InfoFind File Encryption

InfoFind File Encryption

Encrypting Many Files or Folders

If you are going to encrypt a large number of files, or a folder containing many subfolders then you might want to consider adding the files to a zip archive first; and then encrypting the zip file or files. This will make encrypting, decrypting, and maintaining the files easier. You can create zip archives with Windows XP and above or on any version of Windows by right-clicking on the file from InfoFind’s file viewer and then selecting the menu [Add to Zip]. If you try to encrypt folder names and have many subfolders then you might end up with a folder name that is too long for Windows. If this happens you will need to rename the folder before decrypting the files in it.